UltraSys

System Innovation

UltraSys™ leaps over current offerings by introducing an extremely high degree of related functionality. It reacts in a more fluid and intuitive way than its competitors. This achieves new levels of functionality and accessability that will make companies using the product more efficient and therefore more competitive.

Functionality

• Assets:
• Any number of assets.
• Any complexity.
• Embedded assets.
• Interrelated assets.
• Differentiated by type.
• Differentiated by Category.
• Differentiated by classification.
• Easy asset creation.
• Cloning facilities.
• Full and part descriptions available.
• User defined fields can be created and indexed.
• User defined fields can be global and specific to asset type.
• Powerful, fast and easy search facilities on all fields.
• Csv / pdf report generation.
• Drag and drop facilities.
• PPE requirements to work on an asset.
• Skills required to work on an asset.
• Complete details on the asset.
• Ability to associate timetables to an asset.
• Repair guides can be associated to asset types relating faults to causes to actions.
• Full work history associated to any asset.
• Any number of suppliers can be associated to an asset.
• Any number of drawings, documentation, etc. can be associated to an asset.
• Any number of asset alternatives can be identified.
• Any number of parts can be identified as used by an asset.
• An asset can be identified through its position in a location structure.
• Stock:
• Any number of stock items.
• Any complexity.
• Handles shelf life.
• Operates on first in first out principle.
• A stock item can reside in any number of locations in any number of stores.
• Full and part descriptions of a stock item available.
• COSHH procedures available.
• Operation of minimum and maximum levels of any stock item.
• Available stock free to issue.
• Available stock reserved.
• Available stock non-usable.
• Automatic and manual calculations for reorder levels.
• Storage value unit.
• Issue value unit.
• Expected delivery date of a stock item.
• Csv and pdf report generation.
• Easy creation of new stock.
• Ability to transfer stock from one location to another.
• Stock audit facilities available.
• Creation and disposal of non-usable stock items.
• Stock issues against work, person, etc.
• Creation of any number of stock alternatives.
• Any number of drawings, documentation, etc. can be associated to a stock item.
• A stock item can have any number of suppliers.
• Stock returns processes are available.
• Stock can be associated to assets that use them.
• Drag and drop facilities are available.
• Easy and comprehensive search screens.
• User defined fields can be created and indexed.
• User defined fields can be global and specific to stock type.
• Automatic tracking of stock quantities issued and used.
• Automatic tracking of supplier deliveries and stock batches.
• Suppliers:
• Any number of suppliers.
• Easy creation of new suppliers.
• Suppliers can be categorised by type.
• Classification of trading relationship by supplier (e.g. preferred).
• User defined fields can be created and indexed.
• User defined fields can be global and specific to supplier type.
• Full details on a supplier.
• Customer reference number available by supplier.
• Any number of drawings, documentation, etc. can be associated to a supplier.
• Details of all stock items supplied.
• Established relationships between supplier, stock, assets and work.
• Supplier item purchase costs.
• Item cost history.
• Ability to determine reliance on a supplier.
• Csv and pdf report generation.
• Drag and drop facilities are available.
• Easy and comprehensive search screens.
• Personnel:
• Register of any number of people.
• Any number of teams.
• Any number of shift allocations.
• Any number of shift patterns.
• Any number of posts.
• Any number of email addresses with respect to people.
• Any number of skills can be entered and allocated to individuals.
• Determination of work status with respect to the individual.
• Determination to the managerial position of any individual (e.g. team leader).
• Determination of employment details of any individual.
• Csv and pdf report generation.
• Drag and drop facilities are available.
• Any number of photographs, documentation, etc. can be associated to an individual.
• Allocation of a system profile which determines what an individual can access on the system.
• Ability to clone system profiles.
• Allocation of non-working days to an individual and system wide (e.g. holidays).
• User defined fields can be created and indexed.
• User defined fields can be global and specific to individual.
• Password control on access is available.
• Easy and comprehensive search screens.
• Work:
• Any number of work orders of any type.
• Handles breakdowns.
• Handles planned work.
• Handles scheduled work
• Association of SLAs to work orders.
• Accommodation of standard units of work within the work order.
• A mini plan containing all tasks and resources can be established within the standard unit.
• Asset repair guides deployed.
• Work planning sensitive to special circumstances.
• Work orders can accommodate PPE.
• Work orders can accommodate tools required.
• Work hazards can be identified.
• Automatic and manual work order assignment.
• Capture of job attendance information.
• Permits to work integrated with job assignment.
• PPM scheduler can be rolled on as required.
• Forecasting the occurrence of future work.
• Non-working time is accommodated.
• A timeline is created for each work order.
• The system matches workload to workforce.
• Alignment facilities are automatic within the ppm scheduler.
• Suppression facilities are automatic within the ppm scheduler.
• System has a robust notification facility.
• A job escalation process is automatic.
• Determination of job status.
• Job criticality can be identified and related to an SLA.
• Csv and pdf report generation.
• Drag and drop facilities are available.
• Any number of photographs, documentation, etc. can be associated to a work order.
• Easy and comprehensive search screens.
• Attachments:
• Any number of any type.
• Attachments can be related to any number of assets.
• Attachments can be related to any number of stock items.
• Attachments can be related to any number of people.
• Attachments can be related to any number of work orders.
• Version control facilities.
• Csv and pdf report generation.
• Drag and drop facilities are available.
• Easy and comprehensive search screens.
• Holding Area:
• Repository for any number of items held usually for later manipulation.
• Temporary repository for any number of assets.
• Temporary repository for any number of stock items.
• Temporary repository for any number of people records.
• Temporary repository for any number of work orders.
• Temporary repository for any number of attachments.
• Temporary repository for any number of libraries.
• Temporary repository for any number of SLAs.
• Csv and pdf report generation.
• Drag and drop facilities are available.
• Easy and comprehensive search screens.

Technology Highlights

• Cloud-native platform: Operates on a concurrent user model for flexible billing.
• Self-training system: Integrated on-the-job instruction for rapid onboarding.
• Multi-device access: Optimized for laptops, desktops and handheld devices.